Organized Charm: How I Organize My Google Drive

Saturday, October 7, 2017

How I Organize My Google Drive


Google Drive is probably one of my favorite modern-day inventions (aside from air-conditioning and hair straighteners). 

I first started using it when I worked in public school and my team shared a lot of files with one another. Since then, I have become one of those people who uses it for e v e r y t h I n g. And I love it! 

One of the challenging things about using a system like Google Docs or Photos is that they can be difficult to keep cleaned out and decluttered. Especially if you like to use them to backup/store everything. 


Since the point of using these systems is to find things easily, I like to keep them super organized and purge them regularly. They both were also really helpful when my poor hard drive bit the dust a few weeks ago. 

*moment of silence*

If you’ve been reading Organized Charm for a while, you’ll recognize that how I organize my Google Drive is similar to how I organize the files in my computer


That’s because it’s exactly the same system :) 







Color Coding

Either this is a new feature, or I’m just not very observant. Because I only recently discovered that I could color code my folders (YAY!). I LOVE this feature because it allows me to extend the way my computer files are organized




Folders & Subfolders

Since I clean them out regularly, some folders only have a couple of items in them, while others have multiple subfolders. Then I really just keep breaking things down by subcategories.






Active vs. Inactive

When they’re active (I’m using them), they’re a color. When they’re inactive (I finished the project but want to keep it for some reason), I remove the color and keep it gray. This makes it really easy for me to find what I’m looking for even faster! 





Rule of 10

I use the “Rule of 10” for my folders (don’t google that, I just made it up). I try not to ever have more than 10 loose documents in a folder. Why 10? Because that’s how many you can see before you have to scroll down. I just keep sorting them into subfolders to keep things neat. 




Purge Regularly

I only make a conscious effort to clean out my folders and sub folders maybe twice a year (like summer and winter breaks when I have extra time on my hands). I move unused/unneeded/duplicate documents to the trash and merge all the existing files I can. 




That’s how I keep my Google Drive organized!

I know that some of you probably have super efficient systems! If you do, I’d love to hear about them! Share them in the comments below :)

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